Reports
Cash flow planner: see the cash ahead
See what's expected to come in and go out of your bank accounts over the next 13 weeks or 12 months, the cash you could have left each week or month, and a warning if it could go below zero. Add your own planned items, like a loan payment or a big purchase.
The Cash flow planner starts from the cash in your bank accounts today and adds what's expected to come in and go out, so you can see a tight week coming while there's still time to do something about it. It's a forecast: nothing in it changes your books.
Open Transactions › [Cash flow planner](/cash-flow). It's also under Reports › Business overview, and linked from the Cash flow card on Home. Anyone who can see reports can use it.
What you see
- Next 13 weeks or Next 12 months: choose at the top. Weeks start today; months start with the rest of this month.
- Cash today, what's expected in and out over that time, and the lowest point: the least cash you could have at the end of a week or month.
- A chart: money in (up) and out (down) each week or month, and a line for the cash you'd have at the end of each. Below zero is shaded.
- Week by week (or Month by month): each one's starting cash, money in, money out and ending cash. Open one to see what's behind its numbers, with a link to each invoice, bill or recurring transaction.
- If your cash could go below zero, a warning at the top names the first week or month it could happen.
What's counted
- Cash today: what your books show in your bank and cash accounts. Credit cards aren't included; the page says what's owed on them, so you can add the payment as a planned item.
- Open invoices on their due dates, for what's still owed. Overdue ones are counted in the first week or month and marked Overdue.
- Open bills on their due dates, the same way.
- [Recurring invoices](/sales/recurring) still to be made, each on its due date (from its payment terms).
- [Recurring transactions](/recurring) (scheduled ones and reminders): bills on their due dates, expenses paid from a bank or cash account, sales receipts and bank deposits. Transfers and journal entries don't change how much cash you have, and an expense on a credit card is paid with the card's bill, so they aren't counted. Sales receipt templates are counted before tax.
- [Sales tax](/taxes) you still have to pay for each period, on the day it's due (the current period's tax so far, too), when you've chosen how often you file.
- Your planned items (below).
Paused or ended recurring invoices and transactions aren't counted. Draft invoices aren't either, until you send them.
Add your own planned items
Some money TallyPip can't know about yet: a loan payment, a new truck, money you're putting in, a big job you expect to be paid for.
- 1On the Cash flow planner, press Add planned item (under the weeks or months).
- 2Give it a Name, choose Money in or Money out, and type the Amount.
- 3Choose the Date, and whether it Repeats (every week, month, 3 months or year). A repeating item can End on a date, or keep going.
- 4Press Save. The chart and numbers change straight away.
Press Edit to change a planned item, or Remove to take it out of the plan. A one-time item dated before today isn't counted (it's marked past). Planned items are only for the plan: they never go in your books, and changes to them are in the audit log. They're part of "Download all your data" (cash-flow-planned-items.csv).
Another currency
Open invoices and bills in another currency are counted at the rate they were recorded at. A recurring invoice or transaction in another currency uses the newest exchange rate you have kept; without one it's left out, and the page names it, with a link to [Exchange rates](/accounting/exchange-rates).